By the end of 2025, as part of BDO, i.e., the Product and Packaging Database and the Waste Management Database, you must ensure that you complete certain waste accounting activities. Otherwise, it will be impossible to easily generate a report for 2025, which will require you to perform additional database activities and may have consequences for your company. So, find out what you need to do and ensure you meet your obligations.
The most important activities within BDO that must be completed by December 31, 2025
A central, electronic IT system for recording and monitoring waste (BDO) significantly simplifies waste management within a company. It primarily serves businesses that generate waste and market packaged products, electronic equipment, and batteries.
Companies can fulfill their data provision obligation on their own by completing BDO records, can also utilize the services of professionals and specialists in the field of environmental consulting. Of course, all this doesn't mean you can forget about key dates and obligations arising from applicable regulations.
If the following steps haven't been completed at your company, you may face significant financial penalties. So don't wait! Contact us for help now!
Registration with BDO and waste records
Not sure if your company needs to report to BDO? Check the current regulations or contact us. You can also read article on this topict – you will find it on our blog.
Remember that regulations are constantly changing. As are the obligations arising from them, a good example of which is beauty industry, which has also been included in BDO since the beginning of 2025. We can also mention the new requirements for segregating six waste fractions in the construction industry.
Regularly updating the database is also crucial, so that your waste records are always clear and compliant with all standards. It is worth conducting an internal audit and perhaps consultations before the end of 2025, because at the end of the year, the system partially closes the ability to make changes to the current year's records. This is intended to encourage users to maintain up-to-date records. Proper preparation for the end of the accounting year will therefore help avoid financial penalties in the event of an inspection by environmental protection authorities. There's also nothing stopping you from outsourcing this process to an external entity.
Annual fees to the Marshal's Office
In 2025, increased annual (and registration) BDO fees came into force. In the case of micro-entrepreneurs, the change was from PLN 100 to PLN 200, while for other companies it was from PLN 300 to as much as PLN 800.You should keep this in mind when ordering transfers. Although you have until the end of February 2026 to make your payment, it's worth making it earlier to avoid any delays.
Waste Transfer Notes – what is this document?
KPOs are mandatory documents within the BDO system, used to confirm that a company has transferred waste to an authorized entity. Only entities registered with BDO and having the appropriate entries in the database can be responsible for collecting, transporting, and processing waste.
Make sure that Waste Transfer Cards They must contain all necessary data about the parties to the contract (waste producer, recipient, transporter), as well as the waste itself. For waste, remember to include the correct codes and quantities, as well as comply with waste records. The vehicle registration number is also included on the waste transfer card. Preparing the correct waste transfer card is a key element in preparing for waste collection, as the person transporting the waste (e.g., the vehicle driver) must have the card available during the transport. Failure to provide the card or completing it incorrectly may result in financial penalties.
BDO Annual Report for 2025 – Prepare to meet your obligations
You must submit your application by March 15, 2026. BDO Report for 2025Of course, after fulfilling the obligations mentioned above.
The report must include information on the codes of waste generated, its quantity, type, and management method. When marketing packaged products, the entrepreneur must account for the relevant product fees and consider the possibility of using de minimis aid when submitting the report.
Our company can help you prepare your annual report and manage all formalities. Ekomeritum employs experienced specialists who know exactly what needs to be done to avoid unnecessary problems. Write to us or call us and present your situation. Don't wait until the last minute! It is worth taking care of this as soon as possible.
